Establishing a communication rhythm with your team will help you grow and build momentum in your business. Without a rhythm of communication you run the risk of getting off course for a long time before you are able to review your position, adjust, and reset to get back on course—this can be fatal to your business.
Meetings are what establish your rhythm of communication. There are two types of meetings:
Because it takes time to implement strategies, the cadence of strategic meetings can be further apart, think yearly and quarterly. Status meetings on the other-hand need to happen much more regularly, at minimum these meetings should be happening weekly and even daily.
For any of these meetings to be effective, they need to have a consistent structure, including a:
The purpose, agenda, and output for a yearly planning meeting will be very different from the purpose, agenda, and output of daily check-in meetings. Do your best to not mash everything together, thinking strategically taps into a different part of your brain than thinking about daily to-do lists—we need to create the space and structure for both, that is how meetings become more effective.
Here are two examples of how you can structure your daily and weekly meetings to have more effective outcomes:
With tools like Slack and ZipMessage you can make your Daily Check-In meetings asynchronous. Your team members can leave a voice note or Slack message in a dedicated private channel each day that should take them less than 2 minutes. We're not trying to create more work here, we're trying to be more effective—where possible, leverage technology to make your meetings more efficient.
Establishing a rhythm of communication will change the trajectory of your business. We get it, it's been a crazy couple of years, so now is as good a time as any to get into a new rhythm, to set a new cadence for the future of your studio and your team.